Administrative Coordinator

The Barry Company is looking for a competent Administrative Coordinator to help with the organization and running of the daily administrative operations of the company. The Barry Company is an award-winning, 103-year-old independently owned and operated commercial real estate firm located in downtown Milwaukee. This is an onsite position with free, reserved parking.

The successful candidate will report directly to the President of the Barry Company and collaborate closely with the Marketing Coordinator and Brokers on various tasks and projects. The ideal candidate will be a hard-working professional able to undertake various office support tasks and work diligently under pressure. This person will be comfortable working with high attention to detail and discretion and incorporating new and effective ways to achieve results.

Duties and Responsibilities:

• Draft and process legal documents with accuracy and efficiency, ensuring timely completion.
• Interface with an outside accounting firm to manage invoices, commission payments, and payroll timesheets.
• Prepare and monitor invoices and payments and track ACH (direct) deposit transactions.
• Answer telephones, route phone calls, take messages, provide general information, and greet office visitors.
• Track the status of all existing listings, providing brokers updates with listing extension amendments as needed.
• Open and close listings files, ensuring that all necessary documents are gathered, copied, and filed appropriately both electronically and in the file room.
• Assist the Marketing Coordinator with mailings, imagery, data entry, and proposal compilation as needed.
• Assist brokers with projects as requested. (For instance, looking up city records, proofreading letters, locating various information sheets online, property searches, maps/directions, making copies, arranging for overnight package deliveries, ordering copies of large format reprints, etc.).
• Compile various spreadsheets as necessary using Excel.
• Main point of contact for all external vendors and resolving issues as they arise.
• Assist with basic office maintenance: ordering supplies, filling printers/copiers, making copies of forms, calling for service, keeping the office tidy, etc.

With our small staff, please keep in mind that responsibilities are not limited to the job description, and all staff members are expected to take initiative on various tasks as needed.

Requirements:

• 2 years of administrative experience
• Legal assistant, marketing assistant or similar background is highly preferred
• Proficiency in Microsoft Office Suite
• Attention to detail
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Excellent written and verbal communication skills
• Working knowledge of basic office equipment.

Work Hours and Benefits:

• 9:00am – 5:00pm, M-F
• On-Site position (this is NOT a remote position)
• Private office
• Annual bonus potential
• Free parking

Why The Barry Company?

• Join a 103-year-old firm with a strong reputation and deep roots in the community.
• Be part of a supportive, collaborative, and flexible work environment.
• Opportunity for growth and professional development.
• Commitment to diversity and inclusion.

Please email resume and cover letter to: admin@barrycre.com